Introduction
For People Ops teams looking to streamline onboarding, integrating Gusto with JazzHR can simplify the post-hire workflow. Once a candidate is hired in JazzHR, their data can be exported directly to Gusto, where payroll and onboarding begin automatically.
Whether you're a growing startup or an HR team optimizing processes, this guide shows you how to integrate Gusto with JazzHR, send candidate data, and troubleshoot syncing issues. You’ll also find Expert Tips to maximize the value of your integration.
TL;DR
- The Gusto + JazzHR integration speeds up onboarding and reduces manual data entry
- Export candidate information from JazzHR once a hire is made
- TalentLink’s Certified Tech Stack Advisors can help configure the integration and optimize your hiring tech stack
What is JazzHR?
JazzHR is a user-friendly hiring platform that helps you streamline the entire recruiting process. It simplifies sourcing, interviews, assessments, and compliance - all within one platform.
Tech Stack Advisor
Key Benefits of JazzHR:
- Candidate sourcing tools for scalable pipelines
- Employer branding and customizable career pages
- Interview scheduling and assessment tracking
- Compliance and reporting built for growing teams
Start with a JazzHR Expert Discovery Call
We're proud to be JazzHR Certified Experts, meaning our team can save you time with JazzHR Setup, configuration, implementation, and team training.
What is Gusto?
Gusto is a leading platform for payroll, HR, and benefits management, built to simplify operations for small and midsize businesses. From hiring and onboarding to taxes and time tracking, Gusto covers the full scope of back-office tasks so teams can focus on people - not paperwork.
Tech Stack Advisor
Key Benefits of Gusto:
- Automated payroll and tax filing
- Easy onboarding and document management
- Built-in benefits administration and compliance tools
- Integrates seamlessly with ATS and HR software like JazzHR
Why Integrate Gusto with JazzHR?
Instead of re-entering employee data after a hire, JazzHR’s integration with Gusto lets you export it directly into your HR and payroll system. This improves accuracy, saves time, and ensures a better new hire experience.
Benefits of integrating Gusto with JazzHR:
- Eliminates duplicate data entry
- Accelerates onboarding workflows
- Improves payroll accuracy
- Saves HR and recruiting teams hours of administrative work
Gusto Tip: Integrating your ATS with Gusto helps ensure employee records are created with consistent formatting, making benefits setup and payroll runs cleaner and faster.
How to Connect Gusto to JazzHR
Step 1: Authorize the Integration
- Sign in to your JazzHR account
- Go to Settings
- Click Integrations
- Scroll down to the HRIS/Payroll section
- Find Gusto and click Connect
If Gusto isn’t listed, contact JazzHR at csm@jazzhr.com to activate the integration.
- You’ll be redirected to Gusto
- Enter your Gusto admin credentials and click Sign In
- Select the company you’d like to connect (only one company can be connected at a time)
- Click Authorize
Once complete, your Gusto account will appear under the HRIS/Payroll integrations section in JazzHR.
JazzHR Expert Tip
Double-check that you're connecting the correct Gusto company if you manage multiple entities. Switching later can cause syncing issues.
After a candidate is marked as “Hired” in JazzHR, you can send their data directly to Gusto.
Step-by-Step: Export Candidate to Gusto
- In JazzHR, navigate to the Candidates tab
- Click the name of the hired candidate
- Open the Actions dropdown
- Select Export Candidate
- Choose Gusto from the dropdown menu
- Click Export
The following information will be sent to Gusto:
- First name
- Last name
- Email address
Once exported, the new hire will appear in your Gusto People section. From there:
- Sign in to your Gusto account
- Go to People > Onboarding
- Click the new hire’s name to complete onboarding
JazzHR Expert Tip
Before exporting, make sure candidate information is accurate and complete in JazzHR to avoid missing fields in Gusto.
Troubleshooting Sync Issues
If you encounter an error while exporting to Gusto, it may be caused by:
- Outdated or incorrect admin credentials
- Inactive or unlinked integration
How to Reauthorize Access
- In JazzHR, go to Settings > Integrations
- Locate Gusto and click Reconnect
- Sign in with your Gusto admin credentials
- Retry exporting the candidate
Final Thoughts
Connecting JazzHR with Gusto eliminates a key manual step in the post-hire process. Instead of re-entering candidate data into your HR system, you push it directly to Gusto, saving time and reducing errors.
Want help with JazzHR + Gusto setup? TalentLink’s Certified JazzHR Experts can support your integration, provide training, and ensure your workflows are fully optimized.
Don't wait until you're scaling to connect your systems. Setting up core integrations early saves precious time, ensures data consistency, and sets the foundation for long-term growth.
JazzHR Expert Tip
Build an onboarding checklist that starts the moment a candidate is hired. Automating your tools is only part of the equation - your internal process will take your setup further. We can help!
